Board Officers and Duties of Board Members 1220


The chair/president shall preside at all meetings of the board and sign all papers and documents as required by law or as authorized by action of the board. The chair/president shall conduct the meetings in the manner prescribed by the board's policies, provided that the chair/president shall have the full right to participate in all aspects of board action without relinquishing the chair, including the right to vote on all matters put to a vote.

It shall be the responsibility of the board chair/president to manage the board's deliberation so that it shall be clear, concise, and directed to the issue at hand; summarize discus­sion and/or action before moving on to the next agenda item; and to generally manage the meeting so that the agenda is treated in an expeditious manner.

The chair/president shall be the official recipient of correspondence directed to the board and shall provide, or cause to be provided to other board members and the superintendent, copies of the correspondence received on behalf of the board.

The chair/president is authorized to consult with the superintendent on issues prior to presentation to the full board and perform tasks to facilitate board meeting.

In dealing with the media and the public in general, the chair/president or his/her designee will serve as the spokesperson of the board. The chair/president is authorized to report and discuss those actions which have been taken and those decisions made by the board as a body. The chair/president shall avoid speculating upon actions or decisions which the board may take but has not yet taken.

The chair/president shall confer with the superintendent regarding board meetings, study sessions and board retreat planning

Vice Chair/President

The vice chair/president shall preside at board meetings in the absence of the chair/president and shall perform all of the duties of the chair in case of his/her absence or disability.

Legislative Representative

The legislative representative shall serve as the board's liaison with the Washington State School Directors' Association (WSSDA) on legislative issues. The legislative representative will be elected from among the board members at the first regular meeting of the year for a two-year term. The legisla­tive representative will represent the board at WSSDA’s Legislative Assembly, con­veying local views and concerns to that body and, when appropriate, obtaining their board’s support for a legislative proposal to be submitted to the Assembly and supporting it at the Assembly. The legislative representative will monitor proposed school legislation, and provide legislative updates periodically at board meetings.

Duties of Individual Board Members

The authority of individual board members is limited to participating in actions taken by the board as a whole when legally in session. Board members shall not assume responsibilities of administrators or other staff members. The board or staff shall not be bound in any way by any action taken or statement made by any individual board member except when such statement or action is pursuant to specific instructions and official action taken by the board.

Each board member shall review the agenda and any study materials distributed prior to the meeting and be prepared to participate in the discussion and decision‑making for each agenda item.

Each member is obligated to attend board meetings regularly. Whenever pos­sible, each director shall give advance notice to the chair/president or superinten­dent of his/her inability to attend a board meeting. A major­ity of the board may excuse a director's absence from a meeting if requested to do so. The board may declare a board member's position vacant after four consecutive unexcused absences from regular board meetings.


Legal References:

RCW 28A.330.030 Duties of president

RCW 28A.330.040 Duties of vice-president

RCW 28A.330.080 Payment of claims — Signing of warrants

RCW 28A.330.200 Organization of the board — Assumption of superintendent’s duties by board member, when

RCW 28A.343.390 Quorum — Failure to attend meetings

Management Resources:

2017 – April Issue


Adoption Date: March 10, 1999

Classification: Discretionary

Revised: 02/08; 07/17