Public Records Request
Rochester School District follows the Public Records Act regarding disclosure of public records. Under state law, a public records request must include a reasonable description that would allow an RSD employee to locate the records.
Exempt or Prohibited Disclosure
If the District
believes that a record is exempt from disclosure and should be withheld, the
Public Records Officer will state in writing the specific exemption (and
statutory section) which applies and provide a brief explanation of how the
exemption applies to the record being withheld or redacted. This exemption and explanation will be
provided to the requestor in a withholding index or log.
If only a portion
of a record is exempt from disclosure, but the remainder is not exempt, the
Public Records Officer will redact the exempt portions, provide the nonexempt
portions, and indicate to the requestor why portions of the record are being
redacted in the withholding index or log.
How to Make a Request
No special form is required to make a public records request. Just choose one of the options below and tell us about the records you are requesting. Please provide a description of the records you are requesting that is sufficiently specific for RSD to identify and locate the records. Also, remember to include your contact information and mailing address if we are mailing records to you.
the most timely and efficient response, requests for school district records
should be directed in writing to the Public Records Officer listed below, whose
responsibilities include serving as a point of contact for members of the
public in this process and overseeing the District’s compliance with the
Washington Public Records Act, Chapter 42.56 RCW, and Policy 4040.
Options for contacting the Rochester School District Public Records Officer at the District’s
Central Administrative Building are:
Mail: Attn: Public Records Officer, 10140 Highway 12 SW, Rochester, WA 98574
Phone: (360) 273-5536
Fax: (360) 273-5547
Deliver your request to:
Rochester School District
10140 Hwy 12 SW
Rochester, WA 98579
Cost of Print Requested Records
- Any request for 30 or more copies will be charged at 15 cents per impression.
- Audio tapes, video tapes, diskettes, CDs, DVDs will be based on actual cost.
are available for inspection and copying during normal business hours of the
District, Monday through Friday, 8:00 a.m. to 3:00 p.m., during the school year, excluding
legal holidays. Records must be
inspected at the offices of the District.
After We Receive Your Request
Rochester School District has five days to respond to a record request. The Public Records Officer will:
- Provide the records
- or Acknowledge receipt of request and provided a timetable for delivery
- or Ask for clarification
- or Deny the request with a statement as to why it is being withheld and with a citation of the RCW.
How to Appeal a Denial
If your request is denied, you may request a review:
- Make your request in writing
- Address your request to the Public Records Office (see Delivery Options above)
Rochester School District Public Records Office