Public Records Request

Public Records Request

Rochester School District follows the Public Records Act regarding disclosure of public records. Under state law, a public records request must include a reasonable description that would allow an RSD employee to locate the records.

Exempt or Prohibited Disclosure 

If the District believes that a record is exempt from disclosure and should be withheld, the Public Records Officer will state in writing the specific exemption (and statutory section) which applies and provide a brief explanation of how the exemption applies to the record being withheld or redacted. This exemption and explanation will be provided to the requestor in a withholding index or log.

If only a portion of a record is exempt from disclosure, but the remainder is not exempt, the Public Records Officer will redact the exempt portions, provide the nonexempt portions, and indicate to the requestor why portions of the record are being redacted in the withholding index or log.

How to Make a Request 

No special form is required to make a public records request. Just choose one of the options below and tell us about the records you are requesting. Please provide a description of the records you are requesting that is sufficiently specific for RSD to identify and locate the records. Also, remember to include your contact information and mailing address if we are mailing records to you. 

For the most timely and efficient response, requests for school district records should be directed in writing to the Public Records Officer listed below, whose responsibilities include serving as a point of contact for members of the public in this process and overseeing the District’s compliance with the Washington Public Records Act, Chapter 42.56 RCW, and Policy 4040.

Options for contacting the Rochester School District Public Records Officer at the District’s Central Administrative Building are:

Mail: Attn: Public Records Officer, 10140 Highway 12 SW, Rochester, WA 98574

Phone: (360) 273-5536

Fax: (360) 273-5547


Deliver your request to:

Rochester School District

10140 Hwy 12 SW

Rochester, WA 98579 

Cost of Print Requested Records

  • Any request for 30 or more copies will be charged at 15 cents per impression.
  • Audio tapes, video tapes, diskettes, CDs, DVDs will be based on actual cost.

Public records are available for inspection and copying during normal business hours of the District, Monday through Friday, 8:00 a.m. to 3:00 p.m., during the school year, excluding legal holidays. Records must be inspected at the offices of the District.

After We Receive Your Request 

Rochester School District has five days to respond to a record request. The Public Records Officer will:

  • Provide the records
  • or Acknowledge receipt of request and provided a timetable for delivery
  • or Ask for clarification
  • or Deny the request with a statement as to why it is being withheld and with a citation of the RCW.

How to Appeal a Denial

If your request is denied, you may request a review:

  • Make your request in writing
  • Address your request to the Public Records Office (see Delivery Options above) 


Rochester School District Public Records Office

(360) 273-5536 

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